It could also be that if the problem document is using the Normal template that the styles in the Normal template on each of the systems are defined differently. The Layout options of the Word Options dialog box. This can help ease some differences (but not all differences) between printers that are introduced by different versions of Word.
Scroll down until you see Use Printer Metrics to Lay Out Document option and select it. If there are not options listed under this heading, then click the drop-down arrow and choose All New Documents. In later versions of Word, display the Word Options dialog box, click Advanced at the left, scroll to the bottom of the options to locate Compatibility Options. Again, display the Word Options dialog box, click Advanced at the left, scroll to the bottom of the options, and click Layout Options. You can also adjust the layout options in Word 2007 or Word 2010 to make sure that the Use Printer Metrics to Lay Out Document option is selected. The Save options in the Word Options dialog box. This should overcome any system differences that are solely due to issues of which fonts are installed on the systems. You do this by displaying the Word Options dialog box, clicking Save at the left side, and then making sure that the Embed TrueType Fonts (or Embed Fonts in the File) check box is selected. There are a couple of things you can try, however, with the document itself.įirst, you can make sure that when the document is saved, you embed TrueType fonts within it.
HOW DO I SHRINK TO FIT IN WORD 2007 PDF
The only sure-fire way around this problem is to convert the document to a PDF format using a program such as Adobe Acrobat. Differences in versions of Word, installed fonts, printer drivers, and even video cards can cause differences in how a document appears and prints. This caused him to wonder if there is something similar that can be done in Word.Īs has been recounted in other issues of WordTips, the differences in appearance and printing of a document from one system to another is due to a variety of factors. He noted that in Excel he can force a page to "fit" a single page, and it seems to work across different systems. He has one document that prints as a single page on one system but prints as two pages on a different system. Then re-enable Wrap text.Dennis has run into the common problem of documents printing differently on different systems in his office. To disable Shrink to fit, you'll need to temporarily uncheck Wrap text, then uncheck Shrink to fit. In that case, you'll still see Shrink to fit checked in the Format Cells dialog box, but it will appear grayed out. If you enable wrapping, Shrink to fit will be disabled. Text wrapping is not compatible with Shrink to fit. If you have the vertical space, a better option is Wrap text. For this reason, Shrink to fit is most useful in tightly constrained layouts, where wrapping text is not an option. However, Shrink to fit can quickly reduce long text to an unreadably small size. We can see that the font in several cells is now smaller.Īnd if we add more text to a cell, the text will automatically shrink as needed. Enabling Shrink to fit will automatically reduce the font size in a cell so that the text fits without wrapping. Shrink to fit is directly below Wrap text. Go to the Alignment tab of the Format Cells dialog box. One solution is to apply Shrink to fit to those cells. Things look pretty good, but notice that text in certain cells is being clipped because it's too long to fit. Now let's increase the row height to get some more white space into the layout. We don't have a lot of long text in this table, so center alignment will work well. Let's start by applying a horizontal and vertical alignment of center for all cells. Here we have a basic feature table that needs some clean up. To illustrate how Shrink to fit works, let's look at a typical layout problem. Shrink to fit will automatically reduce the font size until text fits in a cell. One of the options grouped under Alignment is Shrink to fit.
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